Parish Council Meeting Minutes

 

Present:    Cllr Jacqueline Oliver (Chair) Cllr Richard Jones Cllr Mick Lovelock

Cllr Emma Middleton Cllr Andy Ratcliffe Cllr Packa Risi Cllr Sue Sargeant

Also in attendance:    4 Members of the Public Jane Slaymaker – Parish Clerk

 

A resident asked about landownership of a steep verge on the corner of Maddison Lane and Dalby Road. A resident asked about requirements regarding the unstable memorials in the cemetery. It was reported that the hedge near the fuel station was overgrown. The use of Fix My Street was encouraged. 

 

23. The Chair opened the meeting at 7.12pm

 

24. Apologises were received from Cllrs Dawson and V Risi. These were accepted.

 

25. No declarations of interest were received.

 

26. It was resolved to approve the minutes of the meeting held on 14th May 2024 and the Chair signed the minutes.

 

27. It was resolved to approve the minutes of the extraordinary meeting held on 25th June 2024 and the Chair signed the minutes.

 

28. County Councillor Davie sent his apologises. He had arranged a meeting with Highways and Parish Councillors for 24th July to discuss concerns.

 

a) It was noted that the current account was £4,064.69 and the interest account: £7,466.12.

b) Bank reconciliations for both accounts were checked and signed by Cllr Middleton.

c) The last quarters payments and receipts and balance against budget figures were noted. There were no questions.

d) It was resolved to approve a bank transfer of £2,000 from the current account to the interest account.

e) It was resolved to change the bank mandate to include Cllr Middleton.

f) It was resolved to approve the following payments:

01.06.24 Doxdirect newsletter debit card (Local Government Act 1972 s. 142) £74.61

01.06.24 Cloud Next Ltd domain name (LGA s. 111) £12.00

01.06.24 Cloud Next Ltd email hosting (LGA s.111) £59.98

01.06.24 Karl Valentine grass cutting- cemetery May (Open Spaces Act 1906 ss. 9-10) £140.00

10.06. Tongs (R Jones) cemetery maintenance (Open Spaces Act 1906 ss. 9-10)  £38.49

26.06.24 Karl Valentine grass cutting – cemetery June £140.00

09.07.24 SLCC membership 50% (LGA s.111) £56.00

31.07.24 Salary £164.19 (£154.59, £12.60 HMRC) (LGA 1972 s.112)

31.08.24 Salary £164.19 (LGA 1972 s.112)

g) Income received since the last meeting was noted:

09.05.24 Interest £7.99

10.06.24 Interest £8.50

18.06.24 Parkers Funeral Directors – Burial Fees £450.00

 

a) Application ref N/136/00381/24 Planning Permission - Extensions and alterations to existing dwelling to provide additional living accommodation, Meadow View, Spilsby Road, Partney was discussed. Councillors made no comments.

b) It was noted that no planning decisions and/or appeal notifications had been received.

 

a) It was suggested that a list of concerns be collated prior to the meeting with Cllr Davie and Highways on 24th July.

b) A report was given from a Councillor Drop-in Session. Issues covered included Chapel Lane uneven surface, parking on Maddison Lane, lack of a Play Area, need of more  rubbish bins, increase in dog fouling, request for more community events. The planted verges were praised.

c) The monthly Councillor Drop-in Sessions held at the Coffee Morning were reviewed and it was decided to hold a session before a Council meeting. Six sessions a year.

d) A discussion about speeding took place and it was agreed to contact Spilsby Town Council to see if it was possible to participate in their Community Speed Watch scheme. Also to contact the Police for a police presence in Partney.

e) An update was given concerning the proposed skip hire where a contribution from the Coffee Morning would no longer be possible. Given also the probable increase in cemetery expenditure it was decided not to proceed with a skip hire at the moment. It was stated that some residents would be unable to take items to a Recycling and Waste Centre.

f) The emergency village action plan is nearly at a stage to be submitted to the County Council. Councillors wished to include a Winter Emergency Plan.

 

a) It was resolved to adopt the new Finance Regulations.

b) The monthly cemetery checklist was received. Bob Colton was thanked for his great work in rubbing down and treating the cemetery bench. Quotations were being chased for a cemetery standpipe. The memorial safety inspection survey had started and ten memorials were reported to be unsafe so far. These have been taped off and a warning sign put up for families to contact a stonemason. The War Graves Commission’s policy is to let war graves weather rather than regular cleaning. It was resolved to purchase posts, fitting and postcrete and form a work party to fix the cemetery regulations sign in the cemetery. Only one suitable quotation for the posts was obtainable for £93.56 plus delivery from Sign Trade Supplies. Cemetery treework would be on the next agenda. 

c) It was agreed to agree a date for the Clerk’s annual appraisal with the Staffing committee for October/November time.

 

ELDC parcel collection point. It was agreed that there was no suitable location for this. Campaign for lithium battery safety. It was agreed to support the campaign.  LCC Rights of Way survey. Individuals can submit their own comments. YMCA community training available in July. To circulate details. Update regarding the s19 flood investigation report, Police Strong Voices recruitment information for young people.

 

It was noted that Dalby Church PCC and Diocese continues to monitor the Dalby church access. The .gov.uk email address has been set up and Councillor email addresses will be available shortly.

Agenda items for next meeting: Emergency Plan; Large Village Designation; Feedback from Village Questionnaire; cemetery grass-cutting.

3 members of the public left the meeting.

35. The date of the next meeting of the Parish Council was noted: Tuesday 10th September ‘24

 

The meeting closed at 8.45pm